HiPG vs Excel & WhatsApp
Excel and WhatsApp got you started. They will not scale you.
Manual tracking quietly costs rent, time and peace of mind. Here is what changes when your PG runs on one system.
Side by side
Tracking rent payments
Searching WhatsApp screenshots and matching names to bank statements.
Monthly invoices auto-generate; payments update a live dues dashboard.
Bed availability
Scrolling old notes to check move-out dates.
Live room and bed inventory that updates on allocation and vacate.
Tenant KYC & documents
ID photos lost in phone galleries or paper folders.
A secure per-tenant document locker with KYC status.
Reminders
Typing dozens of individual messages each month.
Automated reminders by email, and on WhatsApp with the add-on.
Complaints
Voice notes and forwarded messages that never get closed.
Tickets with status, raised by tenants from their portal.
Reports
Hours at month-end working out profit.
Occupancy, revenue, expenses and NOI (Pro) on a dashboard.
Staff accountability
Shared files and shared phones.
Role-based logins for owners, managers and staff.
When Excel & WhatsApp is enough
If you have a single small PG with a handful of tenants and no staff, a spreadsheet can work. The cracks show once you have more tenants, more buildings, or someone else running the day-to-day.
How to switch
- Add your property, rooms and beds
- Enter current tenants with rent and deposit
- Share the tenant portal logins
- Retire the spreadsheet after one billing cycle
Frequently asked questions
Can I import my Excel data?
You can add tenants and rooms directly in the app. For large rosters, contact us and we will help you migrate.
Will my tenants have to change how they pay?
Tenants can pay online from their portal. You can also record offline payments.
How long does setup take?
Most owners set up a first property in under an hour.
Ready to run your PG without the chaos?
Start a free trial, set up your first property in minutes.